The process:
1) Upon arrival to the field, evaluate the schools in the area (be sure to look at more than one).
2) BEFORE ENROLLING YOUR CHILDREN: Submit a request to Missionary Personnel Coordinator (MPC) to send your children to the school. Provide the total projected costs (tuition, fees, textbooks and transportation) and rationale as to why you chose that school over the others in the area. The MPC will consult with the Regional Director for approval of the request.
3) Once approval has been given for enrollment, fill out a DEAR form for each child and send it along with an invoice or fee schedule from the school to the regional office for Regional Director approval of the expenses. DEAR funds may be submitted requesting payment for the entire school year, or by semester. If by semester, DEAR forms and school invoices need to be submitted each semester.
4) You will receive the DEAR funds in your salary the month after the DEAR is received by the regional office. For example if your DEAR form is received at the regional office anytime between 1 and 31 July, you’ll receive the DEAR funds with your August salary. Be sure to plan ahead so that the funds will be available to you before the school payment deadline.
In situations where it is difficult to pay with a dollar check or cash, you may request the funds be sent through the monthly allocation system. The time line is the same as above; the funds will be in the following month’s allocation. Plan ahead so the funds will arrive through the allocation before the school payment deadline.
If you have paid the school personally and are submitting the DEAR for reimbursement, please be timely in making the submission. World Mission will not process reimbursement requests older than 60 days.
Where do I find a DEAR form?
Click on DEAR Form.
Please take note:
As a reminder, DEAR funds cover the following: tuition, fees, textbooks, supplies, and transportation.
Should you wish to change schools, be sure to contact the Missionary Personnel Coordinator requesting permission and outlining the reason for the change, as well as the related expenses.